Ā
See also
Start Here
- Youāve found yourself in the unenviable position of a rock and a hard place. Now, you have to tell the rock (or the hard place) that you canāt do what they want you to do.
- There are many reasons why you may not be able to do what they want:
- Itās against policy
- Itās against the law
- Itās against the law of physics
- Natural disasters
- Lack of skills or tools
- Lack of stock
- Whims of fate
- Unnatural disasters
- Hereās the cold hard truth: most of the time, they donāt care about the why. Thatās not to say it isnāt important, but this conversation requires the proper framing so that it doesnāt come across as you telling them, ānot my fault, not my problem.ā
- Acknowledging their concern is the most important part of the apology.
- Offer a brief explanation, but focus on the things inside your (and their) control.
- Dear <Name>, Iām sorry to have to tell you that due to <the thing outside of your control>, I can not/no longer <impact to them>.
- I know this is not ideal and understand any frustration you may feel.
- Even though I may not be able to <one-liner of the thing outside your control>, what I can do for you is <description of what you can do for them>. OR
- Even though we may not be able to <one-liner of the thing outside your control>, I encourage you to <description of what they can do>.
- <Offer additional details about what you can do for them (discounts, free trial, replacement product, bottle of wine, etc.)>
- Thank you for your patience as we worked with you on this issue.
Talking Points
Example
Ā